Payroll Associate

Payroll Tax Specialist (Backend Payroll)

Work Arrangement: 100% Onsite
Contract Duration: Initial 3-month contract with very strong potential for extension and/or conversion

Position Overview

We are seeking a Payroll Tax Specialist with strong backend payroll and payroll tax processing experience. This role focuses on activities after payroll has been processed, including tax filings, notices, reconciliations, and coordination with tax agencies and third-party providers. The position supports a high-volume, fast-paced payroll environment and requires exceptional attention to detail and consistency.

Key Responsibilities

• Process and manage payroll tax activities including federal, state, and FICA taxes.

• Handle payroll tax filings, amendments, and reconciliations.

• Respond to and resolve tax notices from federal, state, and local agencies.

• Work directly with state agencies, tax vendors, and third-party providers.

• Manage power of attorney (POA) and third-party authorization documentation.

• Support multi-state payroll tax compliance and reporting requirements.

• Participate in payroll projects, including testing and validation efforts.

• Communicate through internal ticketing systems and coordinate with external tax vendors.

• Attend meetings and provide status updates as required.

• Maintain accuracy and compliance in a high-volume, deadline-driven environment.

Required Skills & Experience

• 2–3 years of payroll tax experience, with a strong focus on backend payroll.

• Solid understanding of federal, state, and FICA payroll taxes.

• Hands-on experience with payroll tax filing and compliance.

• Experience working with state tax agencies and resolving tax notices.

• Multi-state payroll tax experience required.

• Proficiency in Microsoft Excel and Microsoft Office Suite.

• Strong attention to detail, consistency, and accuracy.

• Ability to work independently in a fast-paced, high-volume environment.

• Clear and effective written and verbal communication skills.

• Self-motivated with strong organizational skills.

Education

• High School Diploma or GED required.