Scheduling Coordinator Assistant

Work Schedule:

• 2-3-2 day shift schedule (alternating weekends required)

• Manager will ensure 40 hours per week; flexibility to work over 8 hours/day may be needed

• Day shift (approximately 8:00 AM – 5:00 PM)

ITAR Requirement:
This is an ITAR-compliant facility. All candidates must meet DOD/ITAR requirements and be U.S. citizens or nationals.

Key Skill Requirement:
Strong proficiency in Microsoft Excel is essential. The role requires a highly organized, structured, and detail-focused individual who thrives in a mechanical, process-driven environment.

Position Overview

The Scheduling Coordinator Assistant supports the Operations team by performing administrative and scheduling-related tasks. This role helps maintain accurate scheduling data, supports daily workflow, and ensures clear communication of schedule updates across the team.

Key Responsibilities

• Process and document employee time-off requests.

• Input schedule updates as directed by the Scheduling Coordinator.

• Maintain accurate records of employee hours, attendance, and schedule changes.

• Assist in preparing and distributing schedules to employees.

• Post available overtime opportunities and track employee responses.

• Update scheduling boards or digital scheduling tools.

• Provide administrative support in resolving scheduling conflicts.

• Generate basic reports and summaries for the Scheduling Coordinator.

• Communicate schedule adjustments to team members as directed.

Qualifications

• Must be at least 18 years old with a high school diploma or GED.

• Proficiency in Microsoft Excel (data entry, formatting, basic functions).

• Strong communication, organizational, and time management skills.

• High attention to detail and accuracy.

• Ability to manage tasks efficiently and meet deadlines.

• Prior administrative or clerical experience preferred but not required.

• Ability to work a 2-3-2 rotating weekend shift schedule.