Office Operations Coordinator
Schedule: Monday - Friday, 8:00am – 5:00pm
Pay Rate: up to $19.00/hr depending on experience
Position Overview:
We are seeking a highly organized and detail-oriented Office Ops Coordinator to join the team. The ideal candidate will have prior experience in an office setting with strong administrative, data management, and communication skills. This is not a call center position, but rather a pivotal role that requires a proactive, professional individual to handle various tasks such as managing invoices, coordinating with overseas vendors, and ensuring accurate order processing. The candidate should be comfortable using Microsoft Word, Excel, and other computer tools to maintain accurate records and ensure the smooth operation of office activities.
Key Responsibilities:
- Answer and direct phone calls in a professional and courteous manner
- Review and check invoices for accuracy, ensuring they align with orders and contracts
- Provide pricing quotes to clients and vendors as needed
- Communicate effectively with overseas vendors to place orders, confirm shipments, and address any discrepancies
- Match orders with product numbers and other details to ensure accuracy and completeness
- Maintain organized and up-to-date records of orders, invoices, and vendor communications
- Perform general administrative tasks such as data entry, filing, and office organization
- Utilize Microsoft Word, Excel, and other tools to create reports, update databases, and manage schedules
- Assist with other administrative duties as required to support team operations
Qualifications:
- Prior experience in an office role, with a strong emphasis on detail and accuracy
- Strong proficiency in Microsoft Word, Excel, and other office software
- Excellent written and verbal communication skills
- Strong attention to detail with the ability to handle multiple tasks and prioritize effectively
- Ability to work independently and manage time efficiently
- Experience with international vendors and coordinating cross-border communications is a plus
- Familiarity with invoice processing and data management is essential
- Positive, professional attitude and willingness to work collaboratively with the team
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.