Accounts Receivable Specialist

Accounts Receivable Specialist

Shift: 1st Shift | 9:00 AM – 5:30 PM
Work Authorization: Must be a U.S. Citizen

Position Summary

The Accounts Receivable Specialist is responsible for accurate and timely invoicing of daily sales, supporting month-end close activities, performing dock walk audits, tracking non-invoiced work orders, and producing daily, weekly, and monthly reports. This role plays a critical part in ensuring billing accuracy, compliance, and on-time revenue recognition.

Reporting & Collaboration

This individual contributor role reports to the Accounting Team Lead or Business Unit Controller. The position works closely with Operations, Shipping, Planning, Production Support, Sales, and other internal teams to support daily invoicing and accounting activities. Occasional customer interaction may be required.

Key Responsibilities

• Prepare and issue customer invoices accurately and timely using the company ERP system.

• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing.

• Review, research, and resolve invoice discrepancies in coordination with Operations, Sales, and Shipping teams.

• Support month-end close activities related to invoicing and revenue recognition, including cutoffs, accruals, and reconciliations.

• Perform month-end dock walk audits and track non-invoiced work orders on a weekly basis.

• Ensure invoicing activities comply with company policies, contractual requirements, and applicable regulations (tax, export controls, etc.).

• Prepare documentation and provide support for internal and external audits.

• Identify and recommend opportunities to improve invoicing processes, automation, and data quality.

• Produce and maintain daily, weekly, and monthly invoicing and AR reports.

Required Qualifications

• High School Diploma or GED required; Associate's degree in Accounting, Finance, or related field preferred.

• Minimum 2 years of accounts receivable, invoicing, or general accounting experience.

• Strong Excel proficiency required, including Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH, and basic formulas.

• Experience working with ERP or billing systems and order-to-cash processes.

• Strong attention to detail with high accuracy in data entry and reconciliation.

• Ability to prioritize tasks, manage multiple deadlines, and escalate issues appropriately.

• Reliable, punctual, and able to work in a fast-paced, deadline-driven environment.

• Strong written and verbal communication skills; comfortable working cross-functionally and with customers.

• Demonstrated problem-solving skills and ability to follow documented procedures.

Preferred Qualifications

• Experience with Microsoft Power BI or other reporting/analytics tools.

• Prior experience in manufacturing, distribution, or government contracting environments.

• Familiarity with billing compliance, tax requirements, or export control regulations.

Scheduling & Overtime Requirements

• Must be able to work extended hours during month-end close:

  • Last business day of the month: may be required to work until 9:00 PM if it falls on a weekday.

  • If month-end falls on a weekend or holiday, weekend or holiday work may be required.

• Must be willing to work a minimum of two Saturdays per month.

• Ability to sit at a workstation and perform repetitive keyboard tasks for extended periods.