Payroll Associate

Position Overview

The Payroll Tax Specialist will support backend payroll activities with a focus on payroll tax processing after payroll has been completed. This role requires hands-on experience working with state agencies, resolving tax notices, coordinating with tax providers, and managing multi-state tax requirements. The ideal candidate thrives in a fast-paced, high-volume environment and demonstrates exceptional accuracy, consistency, and communication skills.

Key Responsibilities

• Process and manage payroll tax activities including federal, state, and FICA taxes.

• Work directly with state agencies to resolve inquiries and discrepancies.

• Review and respond to tax notices; collaborate with external tax providers.

• Prepare and manage Power of Attorney (POA) forms and third-party authorizations.

• Support payroll tax filings and ensure compliance with all regulatory deadlines.

• Perform testing and validation activities for payroll tax projects and system updates.

• Manage internal ticketing related to tax issues and communicate with external tax vendors.

• Attend team meetings and contribute to process improvement discussions.

Required Skills & Qualifications

• 2–3 years of payroll tax experience (federal, state, and local).

• Strong understanding of payroll tax filing requirements.

• Experience managing multi-state payroll taxes.

• Prior work with state agencies, tax notices, tax providers, and POA documentation.

• Proficiency in Microsoft Office Suite, particularly Excel.

• High attention to detail, accuracy, and consistency.

• Clear and effective communication skills.

• Ability to work in a fast-paced, high-volume environment.

• Self-motivated with strong organizational and follow-through capabilities.

• Education: High school diploma required.