Project Coordinator
Position Summary:
The Project Coordinator partners with the PMO and Finance teams to develop and implement standardized processes, tools, and governance around the financial management of projects. This role supports end-to-end project financials, including budgeting, expense tracking, invoicing, revenue recognition, and subcontractor payments. The position requires strong analytical, organizational, and communication skills, as well as a solid understanding of GAAP and project accounting practices.
Key Responsibilities
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Collaborate with the PMO to establish and maintain financial processes, tools, and governance for project budgets, expenses, invoicing, and revenue recognition.
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Develop financial requirements in partnership with internal teams such as Credit, Finance, and Procurement, ensuring compliance and alignment with PMO standards.
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Perform client contract analysis to identify billing deadlines, payment terms, and billable versus non-reimbursable expenses.
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Manage accounts payable for vendors and subcontractors, ensuring proper tax handling, lien waivers, and insurance compliance.
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Oversee project expense tracking and ensure timely posting or accrual of all project-related costs.
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Coordinate with project managers on budget forecasts, resource allocation, and project closeout documentation.
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Support month-end and project close processes, including revenue recognition and cost reporting.
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Maintain accurate and organized project financial records, ensuring audit readiness and compliance with contractual requirements.
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Assist with internal and external audit requests as needed.
Required Skills & Qualifications
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Bachelor's degree in Accounting, Finance, or related field.
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Excellent knowledge of GAAP and project accounting principles.
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Proficiency in Microsoft Excel and Word; familiarity with financial systems and tools (Smartsheet a plus).
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Strong analytical and cost analysis skills with attention to detail.
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Ability to interpret and manage contract terms and their financial implications.
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Exceptional organizational skills and ability to manage multiple priorities.
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Self-starter with the ability to work independently and adapt to changing environments.
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Strong communication, leadership, and teamwork abilities with high professional integrity.