Human Resources Administration Clerk

Position: HR Assistant
Location: Pittsburgh, PA (On-site: Tuesday–Thursday)
Schedule: Approximately 8:00 AM – 5:00 PM (flexible start/end times available)
Travel Required: None

Position Overview

The HR Assistant will support I-9 compliance efforts and HR administrative functions. Working closely with the I-9 audit team, HR vendors, and internal managers, the role focuses on ensuring accurate documentation, compliance, and process improvements. The ideal candidate is proactive, detail-oriented, and possesses strong communication and problem-solving skills.

Key Responsibilities

I-9 Compliance Support

• Collaborate with the I-9 audit team (no audit responsibilities).

• Educate managers on proper I-9 completion processes.

• Monitor I-9 reports and send timely completion reminders.

• Troubleshoot and resolve Workday–E-Verify integration errors.

• Maintain current knowledge of acceptable work authorization documents.

HR Invoice Management

• Manage HR-related invoices (e.g., background checks, labor law posters).

• Create and route purchase orders (POs) for approvals.

• Communicate invoice submission procedures to vendors.

• Accurately allocate invoice charges across business units.

Random Drug Screening Coordination

• Administer and track random drug screening activities.

Qualifications

• Prior experience in HR support or administrative roles preferred.

• Strong understanding of I-9 compliance requirements.

• Familiarity with Workday and E-Verify systems is a plus.

• Excellent organizational, critical thinking, and problem-solving skills.

• Ability to handle confidential information with integrity.

• Proficiency with digital file management.

Bonus Qualifications

• Ability to create clear, user-friendly guides and SOPs for:

  • Completing I-9 forms.

  • Assigned HR administrative tasks.