Our client, a German-owned pharmaceutical machinery manufacturer, is hiring a billing administrator got their Towaco, NJ location. This is a permanent position with the possibility of working remote 1 day a week and onsite the other 4 days.
Summary
This position is responsible for assisting the Sales and Sales Engineering Departments. (S)he will process quotations, invoicing, sales orders and other requests. 1 remote day per week, (after training).
Essential Duties and Responsibilities
- Administers customer invoicing and sourcing systems
- Processes quotations, sales orders in SAP
- Distributes quotations and order confirmations internally as well as externally
- Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
- Processes invoices and distributes to customers per customer requirements
- Assists in the development of digital marketing content
- Contact customers to obtain missing information
- Generates and distributes shipping papers, internal work requests, and Return Material Authorization (RMA) numbers
- Monitors data accuracy on customer purchase orders
- Processes backorders from collective inbound shipments
- Prepares, maintains and distributes reports out of SAP
- Supports Regional Sales Managers and Project Managers during customer visits by organizing meeting rooms, catering service, and visitor badges
- Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
- Maintains and distributes open logs (e.g. Quotes)
- Takes ownership for special projects assigned by Manager.
- Strong communication, interpersonal, and customer service skills
- Ability to work under minimal supervision
- Ability to work individually, as well as in teams
- Ability to maintain effective working relationships with co-workers, management and customers
- Excellent organization and multi-tasking skills
- Knowledge of Microsoft Office (Word, Excel, Outlook)
- Knowledge of ERP System – SAP preferred
Education, Experience, & Special Requirements
Education: High School Diploma
Experience: Requires a minimum of 3 years of experience as Administrative Assistant
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