Administrative Assistant I - Operations Assistant
M-F 7a - 4pm
BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for various departments under general supervision. Will be the go to Admin for work order reconciliation for Project Engineering Department heads. Will organize and align technicians for work order based on location, need and cost. Working directly under Project Engineers supervision. Help the department head administrative duties in addition to the job scope and responsibilities here. Keeping up with Timekeeping through Kronos for Technicians completing the departments work orders nationally at all the midwest refineries/plants.
Small team with four project engineers and the Driector of the department. Working closely and training with the directors current Operations Assistant.
SAP PM is a a very desired skillset when used to organize project work orders. If you only have SAP experience the Lead Operations Assistant will train in this area. Kronos experience when used for timekeeping will also be a very desired skillset.
The position is too help organize and support all Admin duties assigned by a Team of 4 Project Engineers within the Oil and Gas Industry.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
Performs various data entry assignments
Coordinates various processes and maintains documents and records related to process (may include audits)
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
Provides administrative support as assigned and as needed
May provide receptionist duties as needed
May schedule travel arrangements
May perform analysis and review of various assigned transactions through SAP PM
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
May act as department document control coordinator
Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion
EXPERIENCE:
0-3 years
EDUCATIONAL LEVEL:
A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS:
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
Working knowledge of Microsoft products, especially Excel, Word and SAP PM. Organized, effectively manages time, able to prioritize, and take initiative.
Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible.
Works well with employees of all levels in organization.
Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.
PREFERRED SKILLS:
Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.
PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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M-F 7a - 4pm
BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for various departments under general supervision. Will be the go to Admin for work order reconciliation for Project Engineering Department heads. Will organize and align technicians for work order based on location, need and cost. Working directly under Project Engineers supervision. Help the department head administrative duties in addition to the job scope and responsibilities here. Keeping up with Timekeeping through Kronos for Technicians completing the departments work orders nationally at all the midwest refineries/plants.
Small team with four project engineers and the Driector of the department. Working closely and training with the directors current Operations Assistant.
SAP PM is a a very desired skillset when used to organize project work orders. If you only have SAP experience the Lead Operations Assistant will train in this area. Kronos experience when used for timekeeping will also be a very desired skillset.
The position is too help organize and support all Admin duties assigned by a Team of 4 Project Engineers within the Oil and Gas Industry.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)
Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
Performs various data entry assignments
Coordinates various processes and maintains documents and records related to process (may include audits)
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
Provides administrative support as assigned and as needed
May provide receptionist duties as needed
May schedule travel arrangements
May perform analysis and review of various assigned transactions through SAP PM
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
May act as department document control coordinator
Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion
EXPERIENCE:
0-3 years
EDUCATIONAL LEVEL:
A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS:
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
Working knowledge of Microsoft products, especially Excel, Word and SAP PM. Organized, effectively manages time, able to prioritize, and take initiative.
Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible.
Works well with employees of all levels in organization.
Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.
PREFERRED SKILLS:
Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.
WORK CONDITIONS:
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.
PHYSICAL REQUIREMENTS:
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.