Purpose Statement
Under general supervision, performs a variety of complex technical and administrative duties relating to the support of the Plant Manager and the Steering Team.
Major Responsibilities
- Acts as receptionist, greeting all visitors courteously, determining their needs, and contacting the appropriate team member.
- Provides general clerical and administrative support to the Plant Manager/Human Resources Department, including composing and typing letters, memoranda, newsletters, and other correspondence related to assigned human resources programs and activities.
- Prepares a variety of reports, including technical reports and status reports pertaining to operations and human resource management programs and activities.
- Ensures the office runs smoothly by maintaining supplies, designing filing systems, filing paperwork, working with vendors, planning events, maintaining a calendar of events, processing mail and packages, and keeping the office organized and customer-ready.
- Coordinates meeting resources such as scheduling meetings, ordering lunches, scheduling meeting rooms, organizing A/V requirements, and gathering materials. Acts as the key contact person for vendors of associate uniforms, vending, or other supplies.
- Assists the Steering Team with various tasks and will be cross-trained in these functions as necessary.
- Provides support throughout the recruitment, new hire, and termination processes, including intake of requisitions, data entry, scheduling interviews, intake of new hire evaluations, creating offer letters, scheduling physicals, audiograms, and drug screens, and monitoring compliance onboarding paperwork.
- Processes and enters accurate data into various data management systems for operations and human resources.
- Processes, verifies, and maintains personnel action forms, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Explains general terms and conditions of employment to associates and department representatives; conducts initial new employee orientation to ensure appropriate completion of compliance training and delivering the customer experience.
- Leads the Activity Team by coordinating and leading events from start to finish while keeping associates engaged through meetings and activities.
- Maintains plant and office bulletin boards to ensure they are up-to-date and in legal compliance.
Skills/Experience
- High school diploma required; associate's degree in business administration or related field preferred.
- 3 years of administrative experience.
- Bilingual Spanish highly preferred.
- Excellent written and verbal communication skills with a professional demeanor.
- Expert knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.).
- Ability to assimilate new software, procedures, and techniques quickly.
- Must handle multiple assignments concurrently, possess excellent organizational and time management skills, and function in a fast-paced environment.
- Ability to deal with matters of a highly confidential nature.
- Demonstrated ability to be independent, a self-starter, and able to establish priorities and meet deadlines.
- Attention to detail in creating reports and materials, data entry, etc.
- Ability to assume responsibilities without direct supervision, exercise initiative and judgment, and make decisions within the scope of assigned authority.
Typical Decisions
- Exercise independent judgment in prioritizing and coordinating administrative, scheduling, and plant support activities.
- Determine completeness and compliance of HR and operational documentation and initiate follow-up actions to resolve gaps.
Physical Requirements
- Daily use of keyboard.
- Ability to verbally communicate and understand associates' questions and respond to their concerns.
- Ability to sit for extended periods and actively move about as necessary.
- Ability to work hours necessary to perform job functions fully.
- May require considerable walking and some climbing throughout the facility.
- Will be required to perform tasks such as lifting up to 50 pounds, walking, standing, climbing, reaching, stooping, pulling, pushing, grasping, and balancing.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.