Payroll Tax Compliance Specialist

Job Title: Payroll Tax Specialist

Location: Greenville, SC or Shelton, CT
Work Model: Hybrid

Position Overview

The Payroll Tax Specialist is responsible for managing all payroll tax activities across a large, multi-entity environment. This role ensures accurate and timely tax reporting, reconciliation, and compliance with federal, state, and local regulations. The ideal candidate brings deep expertise in payroll tax processes, strong analytical skills, and experience working within complex, multi-jurisdictional organizations.

Key Responsibilities

• Manage all payroll tax activities, including:

  • Tax credits (application and monitoring)

  • Payroll tax account setup and maintenance

  • Funding and reconciliation across federal, state, and local jurisdictions

• Oversee payroll tax reporting and filing for:

  • 25 federal legal entities

  • 250 state jurisdictions

  • 75 local tax jurisdictions

• Reconcile payroll tax activity to Payroll General Ledger (G/L) accounts

• Produce reports and partner with internal stakeholders to review payroll tax data

• Collaborate with third-party service providers to ensure accurate and timely tax data processing

• Review pay schedules, generate standard/custom reports, and perform ad hoc queries

• Lead quarterly and annual W-2 review processes, including:

  • W-2 reconciliation vs. final pay statements

  • Wage type (WT) mapping and validation

• Serve as Subject Matter Expert (SME) for payroll tax processes and compliance

• Perform weekly and monthly payroll tax reconciliations (including BlackLine)

• Oversee tax support and administration, including compliance with evolving regulations (e.g., COVID-related tax legislation)

• Support internal and external audits by providing accurate documentation and data

• Ensure compliance with internal controls, SOX requirements, and company policies

• Produce multi-jurisdictional monthly, quarterly, and annual tax reports

• Stay current on federal, state, and local tax law changes and ensure proper system implementation

• Maintain strict confidentiality, data privacy, and data security standards

Required Qualifications

• Bachelor's degree in Finance, Accounting, or related field (preferred)

• Minimum 10 years of payroll tax, accounting, auditing, or related experience in a large, multi-entity organization

• Minimum 7 years of experience using payroll systems for data analysis, reporting, and troubleshooting

• Strong understanding of payroll tax regulations across federal, state, and local jurisdictions

• Advanced proficiency in Microsoft Excel

• Strong analytical skills and high attention to detail

• Ability to research, interpret, and apply complex tax laws and regulations

• Proven ability to manage confidential information with integrity

Preferred Qualifications

• Master of Science in Taxation (MST)

• Certified Payroll Professional (CPP) certification

• Experience with:

  • SAP Financials

  • ADP GlobalView

  • Ceridian Dayforce

  • SuccessFactors

Additional Details

• Experience in large, multinational organizations with multiple legal entities is highly preferred

• Strong experience in payroll tax reconciliation and compliance is critical for success in this role

• Candidates must be able to operate independently and manage multiple priorities in a fast-paced environment