Administrative Specialist

Position Summary

The Administrative Specialist provides essential administrative support through high-volume document review, organization, and data management. This role requires exceptional attention to detail, strong organizational and clerical skills, and the ability to work independently with minimal supervision. The ideal candidate will effectively manage multiple priorities while ensuring accuracy, consistency, and confidentiality across large sets of business records and legal or compliance documentation.

Key Responsibilities

• Conduct high-level reviews of large volumes of documents to ensure completeness, accuracy, and consistency

• Organize, categorize, and maintain electronic and hard-copy files in accordance with company protocols

• Prepare summaries, logs, and indexes of reviewed materials

• Perform administrative and clerical duties including data entry, scanning, filing, and correspondence

• Track progress of document review projects and maintain clear records of status and findings

• Coordinate with internal teams to obtain missing information and resolve document discrepancies

• Uphold confidentiality and handle sensitive information in compliance with company policies

• Perform additional administrative duties as assigned to support departmental and project needs

Qualifications

• Associate's or Bachelor's degree preferred; equivalent administrative experience will be considered

• 2 years of administrative, document management, or clerical experience

  • Legal, compliance, or corporate environments preferred

• Strong organizational and time management skills with the ability to manage multiple deadlines independently

• Exceptional attention to detail and accuracy

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems

• Strong written and verbal communication skills

• Ability to work autonomously in a deadline-driven environment

Preferred Attributes

• Experience handling confidential, sensitive, or regulatory materials

• Prior exposure to high-volume document review projects

• Demonstrated initiative, reliability, and discretion