Front Desk & Administrative Assistant
Position Overview:
The primary purpose of this position is to serve as the organization’s initial point of contact, delivering professional reception services while ensuring accurate recordkeeping through high-volume data entry. This role balances public-facing hospitality with essential back-office administrative support.
Essential Functions:
| % of Time | Duty | Key Activities |
|---|---|---|
| 40% | Front Desk Operations | Greet visitors; manage multi-line phone system; screen emails; handle incoming/outgoing mail and deliveries; maintain a professional reception environment. |
| 35% | Data Entry & Records | Input client/vendor information; audit digital records for accuracy; scan and index physical documents; update accounts and add notations. |
| 15% | Administrative Support | Schedule appointments and meeting rooms; assist with preparation of memos, invoices, and basic reports. |
| 10% | Safety & Compliance | Maintain visitor logs; ensure adherence to office security protocols. |
Knowledge, Skills, and Abilities (KSAs):
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Technical Proficiency: Advanced Microsoft Office (Word, Excel, Outlook), Google Workspace, and experience with CRM or database systems.
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Communication: Clear and professional verbal and written communication with diverse audiences.
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Attention to Detail: High accuracy in data entry with minimal errors under tight deadlines.
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Interpersonal Skills: Calm, welcoming demeanor in high-traffic environments.
Physical Requirements & Work Environment:
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Primarily sedentary; occasional lifting of office supply boxes (up to 20 lbs).
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Extensive computer use (~80% of workday).
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Standard indoor office setting with moderate noise from foot traffic and phones.
Minimum Qualifications:
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Education: High School Diploma or equivalent (Associate’s degree preferred).
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Experience: 1–2 years in a receptionist or data-intensive administrative role
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.