Payroll & Billing Specialist

General Purpose

Responsible for the accurate and timely processing of client payroll and billing-related functions, ensuring compliance with internal controls, banking deadlines, and company policies.

Key Responsibilities

Payroll Processing

• Review client payroll data for accuracy, including verification of taxing locales and reconciliation of figures across multiple databases.

• Balance payroll information to accounting statements to ensure accuracy and completeness.

• Finalize payroll and process/print checks.

• Ensure payrolls are completed accurately and within required banking timeframes.

Billing & Invoicing

• Review client invoicing for accuracy, ensuring proper support from payroll documentation.

• Finalize invoicing and process/print invoices.

• Reconcile invoicing to accounting statements for accuracy.

• Ensure invoices are generated accurately and in a timely manner.

Client Deliverables & Shipping

• Prepare payroll and invoicing packets for shipment to customers.

• Ensure all client packets are shipped accurately and on schedule.

Departmental & Cross-Functional Support

• Assist with additional departmental functions including invoicing support and customer service.

• Support company policies, procedures, and teamwork initiatives.

• Complete all tasks in an organized, efficient, and professional manner.

• Perform other duties as assigned.

Performance Expectations

• Payrolls are processed accurately and within required deadlines.

• Invoices are generated accurately and delivered on time.

• Payroll and billing reconciliations are completed with precision.

• Client packets are prepared and shipped properly and promptly.

• Work is completed in a manner that enhances collaboration and supports company objectives.

Core Values

All responsibilities are carried out in alignment with company values:

• Act with uncompromising integrity.

• Provide outstanding service and build trusted relationships.

• Drive innovation in products and services and continually improve processes.

• Work in partnership and support one another.

• Be personally accountable and deliver on commitments.

• Treat others with respect and dignity.