Project Coordinator

Project Financial Analyst / Project Controls Analyst

Position Overview

This role partners closely with the Project Management Office (PMO) to develop, implement, and manage financial processes, controls, and governance across projects. The position is responsible for overseeing project financials from initiation through closeout, ensuring contractual compliance, accurate reporting, and effective coordination across internal teams, vendors, and subcontractors.

Key Responsibilities

Project Financial Management & PMO Support

• Partner with the PMO to develop and implement standardized processes, tools, training, and governance related to project financials

• Manage project budgets, including sales budgets, expenses (labor hours, travel, and miscellaneous job costs), invoicing, revenue recognition, and subcontractor purchase orders

• Work with internal teams (Finance, Credit, Procurement) to define PMO financial requirements and ensure alignment and compliance

Contract & Client Financial Compliance

• Analyze client contracts to determine billing requirements, deadlines, payment terms, reimbursable vs. non-reimbursable expenses, insurance obligations, and approved billing rates

• Establish and enforce procedures to ensure all client contractual financial requirements are met

• Ensure accurate and timely customer invoicing in accordance with contract terms

Accounts Payable & Vendor Management

• Manage accounts payable for vendor invoices, ensuring proper sales and use tax treatment and timely account reconciliation

• Oversee subcontractor invoice processing, ensuring lien waivers, contracts, and insurance requirements are in place prior to payment

• Communicate subcontractor payment issues to the project team as needed

Project Close & Reporting

• Manage periodic project close processes, ensuring all costs and client billings are posted or accrued appropriately

• Update and maintain project assets and rental documentation for insurance purposes

• Lead project financial closeout activities, ensuring final contract values and closeout documentation are complete prior to issuing final payments

• Support internal and external audit requests related to project financials

Cross-Functional Collaboration

• Work closely with Project Managers to develop action plans related to resources, budgets, and timelines

• Supervise active projects and coordinate with project teams to keep workflows on track

• Maintain accurate, current, and well-organized project documentation

Required Skills & Qualifications

Technical & Financial Skills

• Strong knowledge of GAAP accounting principles to ensure accurate and timely reporting

• Understanding of financial implications of contract terms related to profitability and risk management

• Ability to perform detailed cost analysis and financial reviews

• Proficiency with financial systems and Microsoft Office, particularly Excel and Word

• Experience with Smartsheet is a plus

Professional & Leadership Skills

• Highly organized with exceptional attention to detail

• Self-starter with the ability to operate independently in a fast-paced, evolving environment

• Strong analytical thinking with sound judgment and problem-solving skills

• Demonstrated leadership, teamwork, and professional integrity

• Excellent written and verbal communication skills