Project Coordinator

Project Financial Analyst / Project Controls Analyst

Position Overview

The Project Financial Analyst partners closely with the Project Management Office (PMO) to develop, implement, and maintain financial processes, tools, and governance across projects. This role is responsible for overseeing project financial performance from initiation through closeout, ensuring contractual compliance, accurate reporting, and effective coordination with internal teams, vendors, and subcontractors.

Key Responsibilities

Project Financial Management & PMO Support

• Collaborate with the PMO to develop and implement standardized processes, tools, training, and governance related to project financials

• Track project budgets, including sales budgets, labor hours, travel, and miscellaneous job expenses

• Support customer invoicing, revenue recognition, subcontractor purchase orders, and subcontractor payments

• Work with internal teams (Credit, Finance, Procurement) to define PMO financial requirements and ensure compliance

Contract & Client Financial Compliance

• Analyze client contracts to determine billing deadlines, payment terms, billable vs. non-reimbursable expenses, insurance requirements, and approved billing rates

• Establish and enforce procedures to ensure all client contractual financial requirements are met

• Ensure accurate and timely invoicing in accordance with contractual terms

Accounts Payable & Vendor Management

• Manage accounts payable for vendor invoices, ensuring proper sales and use tax treatment and timely reconciliation

• Oversee subcontractor invoice processing, ensuring lien waivers, contracts, and insurance requirements are in place prior to payment

• Communicate subcontractor payment issues to project teams as needed

Project Close & Reporting

• Manage periodic project close processes, ensuring all client billings and project costs are properly posted or accrued

• Update and maintain project asset and rental documentation for insurance purposes

• Lead project financial closeout activities, ensuring final contract values and closeout documentation are complete prior to issuing final payments

• Support internal and external audit requests related to project financials

Cross-Functional Collaboration

• Partner closely with Project Managers to develop action plans related to resources, budgets, and project timelines

• Supervise active projects and coordinate with team members to keep workflows on track

• Maintain accurate, current, and well-organized project documentation

Required Skills & Competencies

• Strong knowledge of GAAP accounting principles to ensure accurate and timely reporting

• Understanding of accounting implications of contract terms related to profitability and risk management

• Ability to perform detailed cost analysis and financial reviews

• High level of organization with exceptional attention to detail

• Proficiency with financial systems and Microsoft Office, particularly Excel and Word (Smartsheet experience is a plus)

• Self-starter with the ability to work independently in a complex, fast-changing environment

• Sound judgment with the ability to identify issues and recommend solutions

• Demonstrated leadership, teamwork, and professional integrity

• Excellent written and verbal communication skills