Dispatch/Scheduliing Coordinator

Position Purpose

We are seeking a reliable and detail-oriented Scheduling Coordinator Assistant to support the Operations team. This role will handle administrative and scheduling tasks to ensure smooth day-to-day operations, requiring strong organization, accuracy, and proficiency in Excel.

Key Responsibilities

• Assist with processing employee time-off requests and ensure documentation is complete.

• Enter schedule updates into the system under the direction of the Scheduling Coordinator.

• Maintain accurate records of employee hours, absences, and schedule changes.

• Help prepare and distribute schedules, ensuring timely communication to employees.

• Post available overtime opportunities as directed and track employee responses.

• Monitor and update scheduling boards and digital tools as needed.

• Provide administrative support during scheduling conflict resolution.

• Generate basic reports and summaries for the Scheduling Coordinator.

• Communicate scheduling changes to team members promptly and accurately.

Qualifications

• High school diploma or GED required; must be at least 18 years of age.

• Demonstrated proficiency in Microsoft Excel (required).

• Strong organizational and communication skills.

• Highly detail-oriented, structured, and methodical in task execution.

• Prior experience in administrative or clerical roles preferred.

• Ability to work alternating weekends and flexible hours in a 2-3-2 schedule.