Contracts Administrator Associate

Job Title: Contracts Administrative Assistant 

Location: Onsite – No Remote Options
Shift: Monday to Friday, 7:30 AM – 4:00 PM
Duration: (6 Months)
Reports To: Department Supervisor or Contracts Manager

Position Summary:

We are seeking a detail-oriented and computer-savvy Contracts Administrative Assistant to join our team on a temporary basis, covering for a leave of absence. This is an onsite role supporting contract administration through order entry, customer service, and pricing support. While a bachelor's degree is preferred, it is not required for this role. Please note: should a full-time position open in the future, a bachelor's degree would be required for eligibility.

Key Responsibilities:

• Enter and manage customer orders accurately in internal systems

• Handle schedule changes and update order status as required

• Maintain and update customer portals with order and shipment information

• Communicate proactively with customers via phone and email, including delivering delays or other updates in a professional, empathetic manner

• Utilize Microsoft Excel and Teams to manage data and support virtual meetings

• Support cost accounting functions by collecting and analyzing cost and pricing data

• Assist in preparing moderately complex bids and proposals

• Analyze production cost performance metrics

• Participate in cross-functional projects representing the pricing/contracts function

Preferred Qualifications:

• High school diploma or GED required

• Bachelor's degree in Business or related field preferred (especially if seeking future full-time opportunities)

• 2 years' experience in a customer service, data entry, or administrative support role

• Strong computer skills – especially proficiency in Microsoft Excel and Microsoft Teams

• Excellent verbal communication skills – must be comfortable speaking with customers

• Strong organizational skills and attention to detail