Human Resource Assistant

Schedule: 8:00 AM – 5:00 PM (flexible to 8:30 AM – 5:30 PM)
Location: Onsite

Position Overview

The Human Resource Assistant provides comprehensive support to the HR department, working closely with the site HR leader and cross-functional teams. This role balances recruiting, HR support, and administrative functions to ensure smooth operations, compliance, and a positive workplace experience. The ideal candidate is highly organized, people-focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruitment Duties

• Review candidate profiles and conduct resume prescreens using multiple interview techniques (phone, in-person, behavioral).

• Partner with department managers to collect relevant position information.

• Schedule and confirm interviews on managers' calendars.

• Maintain strong candidate engagement by providing updates throughout the hiring process.

HR Duties

• Schedule and coordinate pre-employment drug tests and background checks.

• Support new hire orientations, including onboarding paperwork and I-9 completion.

• Maintain accurate records of recruiting activity in PeopleSoft and track search efforts.

• Organize and manage resumes and candidate profiles in company databases.

Administrative Duties

• Sort, classify, and file hard copy documents (invoices, reports, correspondence, forms) using established systems (alphabetical, numerical, chronological).

• Perform clerical tasks such as photocopying, faxing, and monitoring office supply inventory.

• Create new physical files, update records with current information, and archive outdated materials per company policy.

• Greet clients and candidates professionally and courteously.

• Maintain office equipment, supplies, and overall office cleanliness.

Qualifications

• 2 years of HR Generalist or Recruiting experience (manufacturing industry experience a plus).

• High School Diploma required; college degree preferred.

• Proficiency with Microsoft Office Suite; PeopleSoft and Adobe Sign experience a plus.

• Strong organizational, communication, and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Punctual, reliable, and energetic, with the ability to multitask and work in a fast-paced environment.

• Team-oriented with strong collaboration and relationship-building skills.

• Excellent written and verbal communication skills.