Administrative Assistant

Job Title: Administrative Coordinator – Plant Operations
Work Schedule: Monday – Thursday, 8:30 AM – 4:30 PM
Interview Requirement: Interviews required prior to start
Clearance: Must be fully cleared prior to start

Position Summary:
The Administrative Coordinator will support the plant management team by organizing meetings and departmental activities, maintaining critical safety and inventory documentation, and managing schedules and communication across internal and external stakeholders. This position plays a key role in the smooth day-to-day operations of the facility.

Key Responsibilities:

• Schedule and coordinate meetings, plant activities, presentations, and visits

• Act as a liaison with other departments, facilities, customers, and vendors

• Administer and maintain Material Safety Data Sheets (MSDS)

• Issue components for inventory and prepare spreadsheets for reporting

• Maintain up-to-date plant forms and ensure document compliance

• Support GM and management team with calendar management and travel arrangements

• Communicate with purchasing to order office supplies

• Maintain and troubleshoot office equipment (e.g., copiers, printers)

• Handle confidential and non-routine information regularly

• Attend and participate in departmental meetings

• Perform additional administrative tasks as assigned

Qualifications:

• High school diploma or GED required

• Minimum 2 years of related administrative experience

• Ability to read and interpret safety rules, operating instructions, and procedure manuals

• Proficiency in Microsoft Office (Word, Excel, Outlook, database entry, spreadsheets)

• Strong organizational skills, attention to detail, and ability to multitask

• Ability to work independently and as part of a team

• Must maintain strict confidentiality and excellent attendance

• Willingness to work overtime during peak periods

Physical & Vision Requirements:

• Regular sitting, standing, hearing, speaking, and use of hands/eyes

• Vision requirements: close vision, distance vision, peripheral vision, depth perception, ability to focus

• Eye-hand coordination is essential

• Work environment: moderate noise typical of a business office