Administrative Assistant

Job Title: Administrative Assistant – Sales Support
Position Type: Full-Time

Position Summary:

Seeking a highly skilled Administrative Assistant to support the Sales Department with minimal supervision. The ideal candidate will have strong data entry and data analysis skills, with a demonstrated mastery of Microsoft Excel, including advanced formulas, pivot tables, macros (automation), graphing, and modeling.

Key Responsibilities:

• Perform administrative tasks of broad scope with independent judgment.

• Utilize Microsoft Excel for advanced data entry, analysis, automation (macros), modeling, and reporting.

• Operate word processors, spreadsheets, databases, and graphic/publishing applications.

• Compose, proofread, and distribute technical, financial, or statistical documents.

• Collect data and conduct research for reports and projects using various calculations.

• Coordinate internal and external meetings, including logistics, travel, and accommodations.

• Interface with internal departments and external stakeholders in a professional manner.

• Maintain up-to-date, confidential files and records.

• Handle scheduling, correspondence, and screening of calls and visitors.

• Present updates and reports during meetings as needed.

• Communicate issues constructively and follow up on resolutions.

Required Qualifications:

• Minimum 3 years of relevant administrative or office experience.

• Demonstrated proficiency in Microsoft Excel (advanced functions, pivot tables, macros).

• Strong data entry and analytical skills.

• Excellent communication skills (verbal and written).

• Strong organizational skills and attention to detail.

• Ability to work independently and collaboratively.

• Typing speed of at least 55 WPM preferred.

• Experience coordinating travel and meetings.

• Familiarity with technical, financial, or statistical documentation.

• Certificate in relevant functional area preferred.