Strategic Talent Partnerships Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Strategic Talent Partnerships Coordinator to provide administrative, event coordination, and project management support to the Strategic Talent Partnerships team.

This position will support a variety of talent development initiatives, including internship programs, apprenticeship programs, university partnerships, recruiting events, corporate tours, and educational outreach activities.

The ideal candidate will have strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities, coordinate with internal and external stakeholders, and ensure the successful execution of events and talent development programs.

Position Details

• Position Title: Strategic Talent Partnerships Coordinator

• Employment Type: Contract

• Work Arrangement: Onsite at the Corporate Center

• Travel: Occasional local travel to partner universities, educational institutions, and corporate facilities

• Start Date: Monday, January 11, 2027

Travel & Work Locations

Occasional travel may be required to the following locations:

• Purdue University – West Lafayette Campus

• Purdue University – Indianapolis Campus

• Ivy Tech Community College – Indianapolis

• 16 Tech – Indianapolis

• Corporate Center

• Technology Center

Key Responsibilities

Corporate Tours & External Visits

• Coordinate and schedule external tours and corporate visits.

• Submit tour requests to appropriate corporate sites and facilities.

• Reserve conference rooms and meeting spaces.

• Coordinate food and catering arrangements for visitors and events.

• Arrange audiovisual (A/V) support with external service providers, including Markey's.

• Partner with Security to coordinate visitor badges, parking arrangements, and site access.

• Coordinate tour guides and assist with leading tour groups.

• Ensure all tour logistics are organized and communicated to participants.

Internship Program Coordination

• Coordinate logistics for internship onboarding activities, including:

  • Conference room reservations

  • Catering and food arrangements

  • Onboarding presentations and facilitation schedules

• Reserve meeting spaces for Friday professional development sessions.

• Partner with Intern Coordinators to organize internship poster sessions.

• Serve as a primary point of contact for:

  • Interns

  • Supervisors

  • Mentors

  • Intern Coordinators

• Coordinate supervisor and mentor training sessions.

• Support the solicitation and coordination of internship projects.

• Assist with communication and scheduling throughout the internship program.

Apprenticeship Program Coordination

• Coordinate apprenticeship activities with internal sponsors, contract staffing partners, and educational institutions.

• Partner with Ivy Tech Community College and external contract agencies to support apprenticeship initiatives.

• Assist with onboarding internal program sponsors.

• Coordinate onboarding activities for apprentices.

• Serve as the first point of contact for apprenticeship-related questions and issues.

• Communicate with program participants and stakeholders to ensure smooth program operations.

University Partnerships & Stakeholder Coordination

• Coordinate meetings and activities with Purdue University, Ivy Tech, and external partners.

• Schedule and organize recurring partnership meetings, including:

  • Monthly Planning Team Meetings

  • Quarterly Steering Team Meetings

  • Annual Executive Meetings

• Prepare meeting materials, presentations, and supporting documentation.

• Coordinate schedules and communications with university representatives, corporate leadership, and external stakeholders.

• Support relationship management and communication across multiple partner organizations.

Communications, Branding & Outreach

• Assist with the development of standard presentations and outreach materials.

• Support the creation and coordination of communications content, including:

  • Videos

  • Announcements and releases

  • Presentations

  • Program outreach materials

  • Social media content

• Collaborate with internal Communications teams and external partners, including Purdue University and Ivy Tech.

• Coordinate required approvals for communications and public-facing materials.

• Ensure outreach materials align with corporate branding guidelines.

• Support social media posts related to talent partnership initiatives.

• Serve as a backup presenter for the corporate Scholar Program at Purdue University and Ivy Tech.

Administrative & Program Support

• Coordinate the ordering, inventory management, and distribution of backpacks and merchandise for Scholar Program participants.

• Manage relationships and contracts with Staples and other merchandise partners.

• Create and maintain blanket purchase orders (POs) for:

  • Reshipment charges

  • Merchandise production and related services

  • Storage

  • Fulfillment services

• Forecast merchandise inventory requirements and storage needs.

• Coordinate inventory ordering and purchase order creation.

• Manage inbound and outbound shipments through internal facilities and fulfillment centers.

• Prepare and distribute communications to Scholar Program participants regarding:

  • Open positions

  • Application opportunities

  • Program updates

• Monitor applicant status and coordinate with Talent Acquisition teams throughout the application process.

• Support the creation, organization, and maintenance of SharePoint site content.

• Provide general administrative assistance to the Strategic Talent Partnerships team.

Process Improvement & Team Support

• Identify opportunities to improve administrative processes and program coordination.

• Collect feedback from program participants and stakeholders.

• Recommend improvements to workflows, communication, and event coordination.

• Provide backup support to team members as needed.

• Assist with additional projects and administrative responsibilities to support team objectives.

Required Qualifications

Education

• High school diploma or equivalent.

Technical Skills

• Proficiency in Microsoft 365 applications, including:

  • Microsoft Word

  • Microsoft Outlook

  • Microsoft PowerPoint

  • Microsoft Excel

  • Microsoft Teams

  • Microsoft Copilot

• Ability to prepare presentations, maintain spreadsheets, manage calendars, and coordinate communications.

• Strong computer skills and ability to work across multiple systems and applications.

Professional Experience

• Experience planning, coordinating, and implementing projects or events.

• Demonstrated ability to coordinate activities involving multiple stakeholders.

• Experience managing schedules, logistics, and administrative responsibilities.

• Ability to communicate effectively with a variety of audiences, including:

  • Students and interns

  • University representatives

  • Internal business partners

  • External organizations

  • Corporate and executive leadership

Professional Skills

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Exceptional attention to detail and accuracy.

• Ability to manage multiple high-priority projects simultaneously.

• Strong event planning and coordination skills.

• Ability to work independently and collaboratively with cross-functional teams.

• Strong interpersonal and relationship-building skills.

• Ability to prioritize tasks and meet deadlines.

• Adaptability when managing changing schedules, priorities, and event requirements.

• Professionalism when interacting with internal and external stakeholders.