Expense Report Processing Specialist

Position Overview

The Expense Report Processing Specialist is responsible for accurately processing expense report data while ensuring compliance with company policies and applicable government regulations.

This position requires strong attention to detail, policy interpretation, analytical problem-solving, and customer service skills. The specialist will research and resolve employee questions, review documentation and receipts, identify discrepancies, and support specialized processing activities and projects.

Work Schedule & Location

• Work Model: 100% On-site

• Location: 1821 W. Rio Salado Parkway, Building E, Tempe, AZ 85281

• Contract Length: 6 months

• Extension Potential: Yes

• Assessment: No assessment required

Key Responsibilities

Expense Report Processing & Compliance

• Process expense report data accurately and within required deadlines.

• Apply company policies and applicable government regulations to expense report processing.

• Review receipts and supporting documentation for accuracy and compliance.

• Compare receipt dates, transaction details, and other documentation to expense report information.

• Interpret and apply expense policies consistently.

• Identify discrepancies and communicate issues to the Payroll Supervisor as necessary.

• Organize and maintain records to support accurate processing and reduce incorrect expense report payments.

Audit & Issue Resolution

• Review audit reports to identify processing or system errors.

• Request corrections as necessary.

• Research employee questions and provide resolutions in accordance with company policy.

• Apply analytical and problem-solving skills to identify and address potential processing issues.

• Communicate with employees and internal team members regarding expense report questions and discrepancies.

Specialized Processing & Projects

• Review contracts and apply specialized processing requirements for workforce groups, including union employees.

• Assist with specialized processing activities requiring detailed knowledge of payroll procedures.

• Support special projects and testing of new processing systems and system enhancements.

• Provide training as needed.

Minimum Qualifications

• Associate's degree or equivalent combination of education, experience, and training.

• 5+ years of experience working within a high-volume, multi-state payroll department.

• Strong knowledge of Microsoft Office, including:

  • Excel

  • Word

  • Outlook

• Ability to identify and resolve issues using analytical and problem-solving skills.

• Ability to work independently and prioritize competing responsibilities.

• Ability to consistently meet deadlines with minimal supervision.

• Ability to work effectively as part of a team in a high-volume, fast-paced environment.

Preferred Qualifications

• Previous expense report processing experience.

• Experience using Concur.

• Familiarity with accounting principles.

Top Skill Sets

Expense Processing & Concur

• Expense report processing

• Concur

• Receipt review and comparison

• Expense documentation

• Date and transaction detail verification

Policy & Compliance

• Expense policy interpretation

• Policy compliance

• Government regulation compliance

• Audit review

• Discrepancy identification

• Detailed documentation and recordkeeping

Communication & Customer Service

• Strong written and verbal communication skills.

• Ability to communicate effectively through Teams, shared inboxes, email, and phone.

• Ability to communicate with employees and team members regarding expense reports, documentation, and discrepancies.

• Strong customer service and employee support skills.

Analytical & Organizational Skills

• Strong attention to detail.

• Analytical problem-solving.

• Ability to identify processing errors and inconsistencies.

• Ability to prioritize tasks and meet deadlines.

• Ability to work independently with minimal supervision.

• Ability to perform effectively in a high-volume environment.