Recruiting Coordinator / Talent Acquisition Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Recruiting Coordinator / Talent Acquisition Coordinator to support recruiting operations, interview scheduling, candidate travel arrangements, and onboarding activities.

The ideal candidate will have experience in recruiting coordination, Human Resources, or administrative support, with strong communication skills and the ability to manage multiple priorities across different time zones.

Key Responsibilities

Interview Scheduling & Coordination

• Coordinate and schedule interviews across multiple time zones, ensuring timely communication with candidates and hiring teams.

• Manage interview logistics and scheduling arrangements to support an efficient recruiting process.

• Provide clear and professional communication to candidates throughout the interview process.

Candidate Travel & Expense Management

• Coordinate candidate travel and lodging arrangements in accordance with company policies and budget guidelines.

• Process, track, and maintain accurate records of interview-related expenses.

• Ensure travel and expense activities are completed accurately and promptly.

Recruiting & Onboarding Support

• Maintain organized records of candidate interactions, interview schedules, and onboarding documentation.

• Partner with international onboarding teams to support global hiring processes.

• Assist with ensuring onboarding activities comply with applicable local requirements.

• Serve as a primary point of contact for candidates throughout the interview and onboarding process.

• Provide administrative support to recruiters and hiring managers to improve recruiting efficiency.

Required Qualifications

Education & Experience

• 1–3 years of experience in recruiting coordination, Human Resources support, or administrative roles.

• Experience coordinating schedules, managing administrative processes, and supporting multiple stakeholders.

Technical Skills

• Proficiency in Microsoft Office Suite.

• Familiarity with Applicant Tracking Systems (ATS).

• Ability to maintain accurate candidate records, schedules, and administrative documentation.

Professional Skills

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy.

• Ability to manage multiple priorities and competing deadlines.

• Strong written and verbal communication skills.

• Ability to work effectively with individuals across different cultures and time zones.

• Professionalism when interacting with candidates, recruiters, and hiring managers.

• Ability to maintain confidentiality and appropriately handle sensitive information.

Key Competencies

• Interview Coordination: Effectively manages complex interview schedules across multiple time zones.

• Candidate Experience: Provides responsive, professional communication throughout the recruiting process.

• Organization & Prioritization: Manages multiple scheduling requests, deadlines, and administrative responsibilities.

• Global Collaboration: Works effectively with international teams and stakeholders.

• Attention to Detail: Maintains accurate records, travel arrangements, and expense documentation.

• Confidentiality: Protects sensitive candidate and employee information.

• Teamwork: Collaborates with recruiters, hiring managers, and onboarding teams to support recruiting operations.