Administrative Assistant
Location:
Phoenix, AZ (Near Downtown)
Pay:$17.00–$20.00/hour
Schedule:
Monday–Friday | 8:00 AM–5:00 PM
Assignment Length:
6 Months–1 Year Contract
Hybrid:
Approximately 3 days onsite, 2 days remote (after training)
Position Overview
We are seeking a detail-oriented Administrative Assistant to support daily district operations by providing administrative, customer service, and clerical support. This position requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities while providing outstanding customer service.
Key Responsibilities
- Answer and route incoming phone calls.
- Provide excellent customer service to internal and external customers.
- Process, sort, and distribute incoming mail and faxes.
- Prepare and distribute routine correspondence.
- Maintain contact lists, directories, and employee equipment inventory.
- Perform filing, data entry, document scanning, and report tracking.
- Request, receive, and distribute boxed records from Iron Mountain.
- Provide backup administrative support to various unit teams.
- Assist with mailing forms, updating addresses, and processing Power of Attorney (POA) forms.
- Scan, organize, rename, and file electronic documents using established naming conventions.
- Transfer files from Microsoft platforms to Google platforms.
- Review forms, verify website links, and assist with developing and updating standard work procedures.
- Copy and prepare reference materials and support additional administrative projects as assigned.
Qualifications
- High School Diploma or equivalent.
- Previous administrative or office support experience preferred.
- Excellent customer service and communication skills.
- Strong computer skills with experience in data entry and document management.
- Experience processing mail, maintaining records, and organizing files.
- Ability to prioritize tasks and manage multiple responsibilities with accuracy and attention to detail.
- Proficient in Microsoft Office and comfortable learning Google Workspace.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
