Job Summary:
The Office Operations Lead is responsible for coordinating and overseeing key administrative and operational processes. This role will serve as a primary coordinator for the purchasing and procurement process, including requisitions, purchase orders, receiving, invoice resolution, and purchasing compliance.
The position will coordinate purchasing activities for the Kentucky facilities and maintain office supplies inventory, work closely with Finance, Procurement, vendors, and internal departments, and help ensure purchases are properly documented, approved, received, and processed in accordance with company policies and procedures.
This role will also support project coordination and tracking, maintain project documentation and financials, monitor action items and deadlines, and provide regular updates to management. Additional responsibilities include month-end activities, vendor coordination, and reporting.
Coordinate and oversee the purchasing process for Kentucky facility-related purchases.
• Support users with requisitions, purchase orders, receiving, and invoice-related issues.
• Review vendor activity to help ensure appropriate documentation and approvals are completed in accordance with company policies.
• Monitor open purchase orders, vendor setup/maintenance, and follow up with requestors, approvers, vendors, Procurement, and Finance as needed.
• Coordinate inventory and purchasing of supplies, services, and other operational requirements for Kentucky facilities.
• Assist with vendor setup, documentation, quotes, and legal and finance liaison.
• Identify purchasing process gaps and opportunities to improve efficiency, accuracy, financial impact and compliance.
• Coordinate invoice processing and resolution of PO, receipt, pricing, or other invoice discrepancies.
• Serve as a liaison between Kentucky Division, Finance, Procurement, Accounts Payable, and vendors.
• Support accurate GL coding and appropriate routing of invoices for approval.
• Track outstanding invoices, receipts, and purchase orders to support timely vendor payment.
• Perform month-end activities, including open PO reviews, accrual support, and financial reporting as required
Coordinate and track departmental projects, initiatives, and process improvements.
• Maintain project trackers, timelines, action items, documentation, and status updates.
• Follow up with project owners and stakeholders to help ensure deliverables and deadlines are met.
• Identify outstanding items, risks, and delays and escalate concerns to management when appropriate.
• Coordinate project meetings and maintain supporting documentation as needed.
• Assist with implementation and training for new processes and procedures.
Work Experience:
Purchasing, office operations, finance administration, or related. Experience with Coupa or other purchasing systems. Experience with purchase orders, invoice processing, and vendor management. Experience supporting Logistics, Distribution, Warehouse, or supply chain operations.
COM166
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
