Office Assistant

Office Administrative Assistant

Location: Orange, CA 92868
Schedule: Onsite
Employment Type: Contract with Potential for Hire

Position Summary

We are seeking a detail-oriented Office Administrative Assistant to support daily office operations and administrative functions. This role is responsible for maintaining records, processing documentation, supporting claims administration, and providing general clerical assistance in a fast-paced office environment. The ideal candidate is organized, dependable, and comfortable working with multiple priorities while delivering excellent internal customer service.

Key Responsibilities

• Type and prepare correspondence, including form letters.
• Set up, maintain, and retrieve claim files.
• Process claim packets and related documentation.
• Perform accurate computer data entry and update claim files within the system.
• Prepare spreadsheets, reports, and other business documents using Microsoft Office applications.
• Answer and place telephone calls as needed.
• Maintain office and stationery supplies.
• Process outgoing overnight and messenger mail.
• Handle returned mail and unidentified correspondence.
• Send and receive facsimiles and other business communications.
• Print reports and supporting documentation.
• Support organizational quality initiatives and compliance programs.
• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or GED.
• Minimum of six months of clerical or administrative experience, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Strong data entry and computer skills.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong interpersonal skills with the ability to work effectively in a team environment.
• Ability to meet established performance expectations and deadlines.

Additional Qualifications

• Sound judgment and problem-solving skills.
• Ability to maintain confidentiality and exercise discretion.
• Comfortable working under deadlines and handling multiple priorities.
• Ability to perform computer-based work, including extended keyboarding.
• Ability to travel occasionally if required.