Part-Time Administrative Assistant – Law Office
Schedule:
Mondays, Tuesdays, Wednesdays, alternating Thursdays, and additional hours as needed to cover vacations and office absences.
Position Overview
A well-established law office is seeking a reliable, organized, and professional Administrative Assistant to support daily office operations. This position is ideal for someone who enjoys working in a client-focused environment, can follow established procedures, and takes pride in providing exceptional administrative support.
The successful candidate will be detail-oriented, dependable, and comfortable managing multiple responsibilities while maintaining a high level of professionalism.
Primary Responsibilities
- Answer incoming telephone calls and make appointment reminder calls to clients.
- Schedule appointments and send/receive correspondence.
- Welcome and assist clients visiting the office.
- Prepare for and clean up after in-office, Zoom, telephone appointments, and workshops.
- Open client files and make copies of documents.
- Monitor and maintain office and building supply inventory.
- Coordinate service and repair appointments for office equipment and property.
- Receive and process client payments.
- Prepare and follow up on:
- Office and client forms and checklists.
- Client documents related to estate planning, trust funding, disability administration, death administration, real estate, and business matters.
- Record time entries in billing software and assist with preparing client invoices.
- Perform other administrative duties as assigned.
Qualifications
- Strong verbal communication and listening skills.
- Excellent organizational and administrative abilities.
- Ability to plan ahead, prioritize tasks, and seek guidance when needed.
- Comfortable following established procedures and detailed instructions.
- Team-oriented with a willingness to assist coworkers as needed.
- General computer proficiency.
- Strong Microsoft Office skills, including:
- Word and Outlook (required)
- Excel and PowerPoint (preferred)
- Professional demeanor and appearance.
- High level of accuracy and attention to detail.
What We're Looking For
The ideal candidate is dependable, organized, client-focused, and able to work effectively in a professional legal environment. Attention to detail, strong follow-through, and the ability to manage administrative processes accurately are essential for success in this role.
Employment Type:
Part-Time
Work Location:
In Office
Compensation:
Based on experience
