Human Resource Coordinator

RESPONSIBILITIES

Employee Support & HR Office Administration

• Serve as the first point of contact for employees or visitors entering the Human Resources office.
• Direct employees to the appropriate HR, Payroll, Benefits, Safety, or Operations resource based on the nature of their inquiry.
• Respond to routine employee questions regarding attendance, PTO balances, payroll concerns, benefits, and company policies.
• Assist employees with Okta account activation, multi-factor authentication, password resets, ADP access, and electronic pay stub retrieval.
• Submit employee information change requests, including address, tax withholding, and emergency contact updates.
• Maintain and distribute employee communications, postings, announcements, and policy notices.
• Assist employees with internal job posting and application processes.
• Maintain confidentiality when handling employee information and personnel records.

I-9 Compliance & New Hire Administration

• Coordinate and facilitate Form I-9 completion and employment eligibility verification for all new hires.
• Review I-9 documentation for completeness, accuracy, and compliance with federal requirements.
• Track outstanding I-9 requirements and follow up with employees and hiring teams to ensure timely completion.
• Assist with E-Verify processing and related employment authorization activities, as applicable.
• Maintain onboarding records and ensure required employment documents are properly completed and retained.

Timekeeping & Attendance Administration

• Review employee timecards daily to ensure accuracy and policy compliance.
• Correct timekeeping exceptions and work with supervisors to resolve discrepancies.
• Enter employee absences, attendance adjustments, and other timekeeping transactions.
• Audit attendance records and identify missing punches, coding errors, and inconsistencies.
• Compare absence records against approved FMLA, leave of absence, military leave, jury duty, and other protected leave records to ensure accurate coding.
• Enter and maintain training hours, certification hours, and other non-productive labor coding as required.
• Coordinate with Payroll, Human Resources, and supervisors to resolve timekeeping and attendance issues.
• Run and distribute attendance, absence, and timekeeping reports as needed.
• Maintain accurate workforce records related to attendance and leave administration.

Workforce Administration & Reporting

• Maintain workforce records and employee documentation in accordance with company policies and procedures.
• Assist with employee separations and workforce status changes through established administrative processes.
• Prepare workforce reports and administrative metrics as requested.
• Support audits related to timekeeping, employee records, onboarding, and compliance activities.
• Assist with special projects and workforce administration initiatives.

QUALIFICATIONS

Education & Experience

• High school diploma or GED required.
• Associate degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• Two to four years of experience in Human Resources, payroll administration, workforce administration, employee support, or a related field preferred.
• Experience working in a manufacturing or industrial environment preferred.
• Experience using HRIS, payroll, timekeeping, or workforce management systems preferred.

Knowledge, Skills & Abilities

• Strong customer service orientation and interpersonal skills.
• Ability to communicate effectively with employees, supervisors, and cross-functional partners.
• Strong attention to detail and ability to identify discrepancies in records and data.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational and time management skills.
• Proficiency in Microsoft Outlook, Excel, Word, and Teams.
• Ability to learn and utilize HRIS, payroll, and timekeeping systems.
• Working knowledge of attendance, payroll, leave administration, and onboarding processes preferred.
• Knowledge of Form I-9 requirements and employment documentation practices strongly preferred.

PHYSICAL & ENVIRONMENTAL REQUIREMENTS

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, telephones, and standard office equipment.
• Ability to occasionally lift, carry, push, or pull up to 20 pounds.
• Ability to move throughout the facility to support employees and workforce administration activities.
• Work is performed primarily in an office environment with regular interaction in manufacturing areas.
• Exposure to manufacturing operations, including varying temperatures, noise levels, and production activity.
• Required use of personal protective equipment (PPE) when entering designated production areas.
• Standard work schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m.

TRAVEL REQUIRED

None

COM146
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.