Human Resources Assistant

Schedule

1st Shift: Monday – Friday, 8:00 AM – 5:00 PM

Position Overview

Under direct supervision, the Human Resources Assistant is responsible for providing clerical and administrative support across various Human Resources functions. This role supports employee services, HR programs, onboarding activities, personnel record maintenance, HRIS data management, reporting, and general office administration while maintaining strict confidentiality.

The ideal candidate will be a recent graduate or early-career Human Resources professional with strong Microsoft Office skills, particularly Excel and Word. Candidates with a strong HR background and relevant experience will also be considered.

Key Responsibilities

Employee Support & HR Administration

• Provide employee assistance and respond to routine HR-related inquiries.
• Assist in the administration of various Human Resources programs that support business objectives.
• Support employee relations and HR initiatives while maintaining confidentiality.
• Assist with special projects and assignments as directed.

HRIS & Personnel Records Management

• Maintain accurate and up-to-date personnel files and employee records.
• Enter, update, and audit employee information within the HRIS system, including:
  • Wage and classification data
  • Payroll information
  • Benefits information
  • Employee history records
  • Address and personal information changes
• Process and verify employee status changes, including:
  • New hires
  • Transfers
  • Promotions
  • Terminations
  • Salary increases
  • Employment verifications
  • Performance appraisal documentation

Payroll & Benefits Support

• Process and verify the accuracy of:
  • Vacation requests
  • Leave requests
  • Benefits documentation
  • Educational reimbursement requests
• Interface with payroll teams to assist employees with pay discrepancies and payroll-related questions.
• Support benefits administration and related employee documentation.

Onboarding & Employee Experience

• Assist with onboarding activities for new employees.
• Coordinate orientation schedules.
• Process and maintain new hire paperwork.
• Support employee engagement initiatives and HR activities as assigned.

Reporting & Data Management

• Gather information and prepare routine reports.
• Audit HR and employee data for accuracy and completeness.
• Proofread and correct grammatical, typographical, and formatting errors in reports and correspondence.
• Assist with data analysis and reporting projects.

Administrative Support

• Maintain employee communication boards, including:
  • Job postings
  • Company announcements
  • Government-required notices
• Sort and distribute incoming correspondence.
• Assist with department event and activity planning, setup, and takedown.
• Order office supplies, stationery, and department materials.
• Provide general administrative and clerical support to the HR team.

Required Qualifications

Education

• Bachelor's Degree in Human Resources, Business Administration, or a related field preferred.
• Candidates with a High School Diploma and relevant HR experience will also be considered.

Experience

• Minimum of one year of general office or administrative experience.
• At least six months of Human Resources experience preferred.
• Equivalent combination of education and experience will be considered.

Required Skills

• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong verbal, written, and interpersonal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong customer service orientation.
• Ability to work independently and as part of a team.

Technical Skills

Required

• Microsoft Word (Intermediate to Advanced)
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Office Suite

Preferred

• HRIS systems
• Power BI
• Payroll and benefits administration systems

Ideal Candidate Profile

• Recent graduate or early-career Human Resources professional.
• Strong administrative and data-entry skills.
• Experience supporting HR functions such as onboarding, employee records, payroll, benefits, or HRIS administration.
• Comfortable working with confidential employee information.
• Strong proficiency in Excel and Word with the ability to prepare reports and analyze data.