HR Admin

Position Summary

Provides support to the Senior Manager in areas such as employment, benefits, employee relations, and terminations. Manages payroll and employment data functions utilizing the company's HRIS. Ensures all responsibilities are carried out in compliance with applicable laws and company policies and procedures.

Essential Functions

• HRIS Management, Reporting & Benefits Functions
  • Prepares and executes HRIS reporting and data cleanup processes to ensure data integrity.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Inputs and maintains all employee information in the HR database system, ensuring a complete, accurate, and up-to-date employee database.
  • Prepares various weekly, monthly, and/or year-end reports as requested by management.
  • Administers the company's benefit program, including processing invoices and responding to questions from brokers.
  • Assists in preparing census data, open enrollment documentation, and communication pieces for annual benefit elections.
  • Assists in the collection of data for annual benefit audits.
  • Ensures OSHA reporting functions are up-to-date and in compliance with federal regulations.
• HR & Payroll Functions
  • Strong understanding of HIPAA and privacy/confidentiality requirements.
  • Responsible for all weekly payroll functions, ensuring accuracy and timely completion.
  • Serves as the primary point of contact for staffing agencies, coordinating temporary workforce needs.
  • Prepares new employee files and ensures all requirements and forms are completed.
  • Maintains human resource files and records in accordance with legal requirements and company policies.
  • Processes simple employment verification requests.
  • Responds to basic employee requests and questions regarding company policy and procedures.
  • Participates in periodic evaluation and update of company and HR policies, recommending new approaches for continuous improvement.
  • Reconciles benefits and other invoices.
  • Assists in gathering information for department budget preparation.
  • Schedules department meetings and participates as needed.
  • Assists with annual Open Enrollment documentation and communication pieces.
  • Participates in planning and execution of annual employee events and company-sponsored initiatives.
  • Supports the administration and day-to-day operations of the employee incentive store program.
  • Assists with various projects as needed.
  • Prepares internal and external correspondence and performs clerical functions as needed.
  • Provides support to the Senior Manager and serves as backup support for the HR team, ensuring coverage across all personnel functions as needed.
  • Performs other duties as required and assigned.

Non-Essential Functions

In addition to the essential functions listed above, the incumbent may be required to perform other non-essential functions. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their Manager.

Specifications

• Education, Training and/or Experience:
  • Associate's Degree with a minimum of two (2) years' experience in Human Resources required. A Certificate in Human Resources is preferred.
  • Strong organizational and time management skills, adaptability to changes, and ability to multitask.
  • Ability to maintain the highest level of confidentiality at all times.
  • Basic knowledge and understanding of regulatory and compliance topics impacting the HR function.
• Technical Skills, Certificates, and/or Licenses:
  • Strong PC skills and solid knowledge of Microsoft Office products including Excel, Access, Word, Outlook, and PowerPoint.
  • Previous experience with HRIS and payroll systems is required.
  • Ability to run reports, extract data to Excel, and manipulate formulas and spreadsheets to provide pertinent accurate data on demand.
• Reasoning Ability:
  • Able to identify and solve problems proactively and timely, and analyze information skillfully.
  • Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Must be accurate and thorough, with the ability to solve practical problems and deal with a variety of concrete variables.
• Language Skills:
  • Strong verbal and written communication skills.
  • Able to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
  • Able to write business correspondence and reports, conduct meetings, and respond to questions from groups of managers, employees, vendors, and the general public.
  • Bilingual (English & Spanish) is preferred but not required.
• Environmental Factors and/or Physical Demands:
  • Use of a computer monitor, keyboard, and mouse is required.
  • This position requires some manual lifting and setup for employee events.
  • Must be able to push, pull, and lift cartons up to 20 lbs or 50 lbs with a dolly.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.