Facility Coordinator (Reception & Executive Support)
Location: Westerville, OH (Global HQ)
Reporting Structure: Reports directly to the Executive Assistant to the CEO, with strong day-to-day alignment to the Facilities team.
Position Summary
The Facility Coordinator serves as the first point of contact at headquarters and is responsible for delivering a professional, welcoming, and highly functional workplace environment. This role combines front desk reception, office services, and facilities coordination, while also providing administrative support to Executive Assistants and leadership.
Reception & Front-of-House Operations
- Serve as the primary point of contact for employees, visitors, and vendors
- Manage visitor registration, badging, and security protocols
- Answer and direct incoming calls, emails, and inquiries
- Maintain lobby and reception area
- Receive and manage mail, packages, and deliveries
Facilities Coordination
- Create and manage work orders for maintenance and repairs
- Coordinate vendor and contractor access
- Support seating assignments and documentation
- Monitor and restock supplies
- Assist with office moves and reconfigurations
- Submit Purchase Requisitions for approval, as needed, to facilitate completion of work orders and repairs.
Executive & Administrative Support
- Support C-Suite Executive Assistants
- Coordinate meetings, room setup, and catering
- Assist with leadership visits and events
- Maintain confidentiality and professionalism
Vendor & Service Coordination
- Coordinate vendors and service providers
- Support contractor onboarding and scheduling
- Track service requests to completion
Skills:
Preferred Qualifications
- Experience supporting executives
- Experience with facilities or vendor coordination
- Familiarity with workplace tools (Outlook, Excel, Teams)
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
