FMLA Administrator

Position Title: FMLA Administrator
Work Arrangement: 100% On-site
Schedule: Monday – Friday, 1st Shift (40 Hours Per Week)
Overtime Classification: Non-Exempt
Security Clearance: None Required; Ability to Obtain Clearance

Position Overview

The FMLA Administrator is responsible for administering and managing all aspects of the Family and Medical Leave Act (FMLA) process, ensuring compliance with federal and state regulations while providing exceptional support to employees and management.

This position oversees employee leave requests, eligibility determinations, medical certifications, documentation, and timekeeping activities. The FMLA Administrator works closely with Human Resources, management, and employees to ensure consistent application of leave policies and accurate recordkeeping.

The ideal candidate possesses a strong understanding of FMLA regulations, excellent communication and organizational skills, and the ability to work independently and collaboratively in a fast-paced environment.

Key Responsibilities

FMLA Administration & Leave Management

• Administer and manage all aspects of the FMLA process, including employee leave requests, eligibility determinations, and certification requirements.

• Review and process FMLA documentation, including medical certifications and employee notifications.

• Ensure compliance with federal and state FMLA regulations, company policies, and established procedures.

• Provide guidance to employees and management regarding FMLA leave eligibility, requirements, and related policies.

• Monitor approved FMLA leave usage and assist with maintaining accurate leave balances and records.

Compliance & Recordkeeping

• Maintain accurate and up-to-date records of FMLA requests, medical certifications, employee notifications, and leave activity.

• Assist with monitoring and updating timekeeping systems to ensure accurate tracking and utilization of approved FMLA hours.

• Conduct periodic audits of FMLA records and administrative processes to ensure regulatory compliance.

• Identify opportunities to improve leave administration processes, documentation accuracy, and compliance procedures.

• Stay informed of changes to FMLA regulations, applicable state leave laws, and industry best practices.

• Maintain strict confidentiality and protect sensitive employee medical information in accordance with applicable laws and regulations.

Employee & Management Support

• Serve as a resource for employees and management regarding FMLA policies, procedures, and leave-related questions.

• Provide timely and professional assistance throughout the leave request and administration process.

• Collaborate with Human Resources team members and supervisors to ensure consistent interpretation and application of FMLA policies.

• Communicate leave requirements, documentation needs, and process updates to appropriate stakeholders.

• Support resolution of employee leave-related questions and administrative concerns.

Training & Process Improvement

• Deliver FMLA training and awareness programs to employees and management as needed.

• Provide guidance to HR team members and supervisors regarding regulatory updates and compliance requirements.

• Assist in identifying and implementing improvements to leave administration processes.

• Support consistent application of company leave policies and procedures across the organization.

Required Qualifications

Education

• High school diploma or GED equivalent required.

Knowledge & Skills

• Knowledge of the Family and Medical Leave Act (FMLA) and related federal and state regulations.

• Understanding of employee leave administration, eligibility requirements, and compliance procedures.

• Excellent verbal and written communication skills.

• Strong interpersonal and presentation skills.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Strong organizational skills and attention to detail.

• Ability to maintain accurate records and handle confidential employee information.

• Ability to work independently and collaboratively with employees, management, and HR teams.

• Strong problem-solving skills and sound judgment.

Work Environment & Additional Requirements

• Work Location: Fully on-site, five days per week.

• Schedule: First shift, 40 hours per week.

• Overtime Status: Non-Exempt.

• Timekeeping System: Fieldglass.

• Security Clearance: No active clearance required; ability to obtain clearance.

• Safety-Sensitive Position: No.