Fleet Asset Coordinator

This role is responsible for supporting the day-to-day administrative functions of the rental fleet, helping ensure accurate tracking of rental assets, timely documentation, and efficient record management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining a high level of accuracy.

Duties/Responsibilities

• Provide administrative support to Fleet Rental Asset Coordinators.
• Enter new rental assets into the Vista system and maintain accurate asset information.
• Organize and maintain electronic and physical rental asset records and documentation.
• Update rental asset information, including status changes, assignments, and supporting documentation.
• Review records for completeness and accuracy, correcting discrepancies as needed.
• Assist with tracking rental equipment throughout its lifecycle.
• Coordinate and maintain digital filing systems for rental agreements, purchase documentation, titles, registrations, warranties, and other related records.
• Generate reports and provide administrative data support as requested.
• Communicate with internal departments to obtain or verify asset information.
• Ensure data integrity and consistency within fleet management systems.
• Support inventory audits and asset reconciliation activities.
• Perform other administrative duties and special projects as assigned.

• High school diploma or equivalent required.
• Associate degree in Business Administration, Logistics, or a related field preferred but not required.
• One to three years of administrative experience, preferably supporting fleet, equipment, rental, transportation, or asset management operations.
• Experience working with enterprise software systems such as Vista or similar ERP/fleet management systems is preferred.
• Basic knowledge of fleet or rental asset tracking processes is preferred.

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to learn and effectively use Vista and other company software systems.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving and critical-thinking skills.
• Professional demeanor with a customer service mindset.

Travel

No travel is required for this position.

Physical Demands

Prolonged periods of sitting while working at a computer workstation.

Frequent use of a computer, keyboard, mouse, and telephone.

Ability to view computer screens for extended periods.

Occasionally required to stand, walk, bend, reach, and lift office materials weighing up to 15 pounds.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.