Factoring Operations Specialist

Position Overview

We are seeking a detail-oriented and organized Factoring Operations Specialist to support back-office financial operations, including payroll processing, invoicing, funding documentation, cash application, and account reconciliations.

This position is responsible for ensuring accurate and timely financial processing, maintaining compliance with banking deadlines, and supporting the overall integrity of factoring operations.

The ideal candidate will have a strong background in accounting, financial operations, payroll, accounts receivable, accounts payable, or cash application, along with advanced Excel skills, strong analytical abilities, and exceptional attention to detail.

The Factoring Operations Specialist will work closely with Portfolio and Relationship Managers to research discrepancies, resolve processing exceptions, and maintain accurate financial records.

Key Responsibilities

Funding & Financial Reconciliation

• Prepare and reconcile weekly funding reports, including:

  • Purchased invoices

  • Accounts receivable activity

  • Reserve analyses

• Review financial information to ensure accuracy and consistency across reports and systems.

• Complete reconciliations within established processing timelines.

• Maintain accurate, auditable reconciliation records.

• Identify discrepancies and assist with resolving financial reporting issues.

Data Preparation & Processing

• Prepare, build, and validate Excel and CSV files for system imports.

• Perform accurate data entry related to purchased invoices and financial transactions.

• Ensure consistency and accuracy of financial data across multiple systems.

• Review imported data to identify errors, discrepancies, or missing information.

• Maintain organized and accurate financial records.

Cash Management & Financial Reporting

• Execute wire transfers and ACH transactions in accordance with banking deadlines.

• Support accurate and timely processing of cash movements.

• Generate and review financial reports, including:

  • Accounts Receivable (A/R) Aging Reports

  • Subsidiary Reports

  • Payroll and Invoicing Reports

• Balance payroll and invoicing activity against accounting statements.

• Assist with cash application and reconciliation activities.

• Ensure financial transactions are properly documented and recorded.

Exception Processing & Issue Resolution

• Partner with Portfolio and Relationship Managers to research and resolve financial processing exceptions.

• Investigate discrepancies involving invoices, payments, reconciliations, and financial records.

• Coordinate with internal teams to identify appropriate solutions.

• Document exceptions, corrective actions, and resolutions.

• Escalate unresolved issues as needed to ensure timely processing.

Quality Assurance, Compliance & Process Improvement

• Meet established daily, weekly, and banking-related processing deadlines.

• Maintain complete, accurate, and audit-ready financial documentation.

• Follow internal financial controls, policies, and procedures.

• Ensure accuracy and consistency throughout financial processing activities.

• Identify opportunities to improve workflows, reduce processing errors, and increase operational efficiency.

• Support the delivery of high-quality client service through accurate and timely financial operations.

Required Qualifications

Education

• Associate's degree in Accounting or equivalent professional experience.

Technical Skills & Knowledge

• Strong proficiency in Microsoft Excel.

• Experience working with multiple datasets, spreadsheets, and financial systems.

• Ability to prepare, validate, and import Excel and CSV files.

• Solid understanding of one or more of the following:

  • Payroll Taxes

  • Accounts Payable (AP)

  • Accounts Receivable (AR)

  • Cash Posting and Cash Application

• Ability to review and reconcile financial transactions accurately.

• Strong data entry and financial documentation skills.

Professional Skills

• Exceptional attention to detail and accuracy.

• Strong organizational and time management skills.

• Ability to manage multiple priorities and meet strict processing deadlines.

• Strong analytical and problem-solving abilities.

• Ability to identify and resolve financial discrepancies.

• Excellent communication and interpersonal skills.

• Strong customer service mindset.

• Ability to collaborate effectively with internal teams and business partners.

• Comfortable working in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Previous experience in invoice factoring, payroll processing, or financial operations.

• Experience performing financial reconciliations.

• Familiarity with exception processing and discrepancy resolution.

• Experience supporting funding operations, invoicing, or cash application.

• Knowledge of accounts receivable aging and financial reporting.

• Experience working with ACH transactions or wire transfers.