Events Planner(Fully Remote)

Position Overview

We are seeking a highly organized, detail-oriented, and proactive Event Planner / Event Coordinator to plan and execute events that support enterprise-wide business objectives.

This position is responsible for coordinating all phases of event planning and execution, from initial planning and vendor coordination through on-site event management and post-event evaluations.

The ideal candidate will have experience managing multiple events simultaneously, coordinating logistics, tracking budgets, and working with internal stakeholders and external vendors to ensure successful event execution.

Key Responsibilities

Event Planning & Execution

• Plan and execute corporate events, including marketing and sales conferences, trade shows, and customer-related events.

• Manage all phases of event planning, from initial concept and preparation through execution and post-event evaluation.

• Coordinate event logistics, including registration, attendee tracking, presentation materials, and event-related communications.

• Provide on-site event support to ensure smooth execution and timely resolution of logistical issues.

• Research potential event locations, evaluate alternatives, and recommend appropriate venues based on event requirements.

• Ensure events align with organizational goals, timelines, and expectations.

Vendor Management & Event Logistics

• Identify, coordinate, and procure services from external vendors and event suppliers.

• Manage event facility requirements, exhibit setup, equipment needs, and catering arrangements.

• Coordinate with internal departments, venue representatives, and external partners to ensure event readiness.

• Oversee logistical details and ensure all event materials, resources, and services are available as scheduled.

Budget Management & Reporting

• Prepare, monitor, and track event budgets to ensure financial objectives are met.

• Maintain accurate event-related records, expense tracking, and project documentation.

• Provide periodic progress reports and updates for each event project.

• Monitor event timelines, deliverables, and expenditures to support successful execution.

Post-Event Evaluation & Continuous Improvement

• Conduct post-event evaluations to assess event effectiveness and identify areas for improvement.

• Gather and analyze feedback from attendees, stakeholders, and vendors.

• Recommend process improvements to enhance the planning and execution of future events.

• Exercise discretion and independent judgment when making decisions related to event planning and coordination.

Required Qualifications

• Bachelor's degree in Marketing, Hospitality, or a related field, or equivalent professional experience.

• Minimum of 2 years of experience in an event planning or event coordination position.

• Demonstrated experience planning and executing corporate events, conferences, trade shows, or customer-facing events.

• Experience managing event budgets, planning activities, and logistical requirements.

• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

• Experience managing multiple projects simultaneously while adapting to changing priorities and deadlines.

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail.

• Demonstrated ability to follow up, follow through, and ensure timely completion of event-related activities.

• Ability to work independently, exercise sound judgment, and manage competing responsibilities.

• Availability to travel as needed to support events.