Prior Experience/Expertise Required
*4–6 years in document control, including complex projects
*Attention to detail
*Ability to follow procedures
*Good communication skills
*Strong organizational skills
*Ability to work independently
*Clear written and verbal communication
*Ability to interpret contract documentation requirements
*strong communication and follow up discipline
*Advanced EDMS knowledge required ***Content Server experience highly preferred***
*Strong analytical and reporting skills
*Ability to mentor junior staff
*High proficiency in Excel and Adobe Pro
*Must be fluent in Spanish (bilingual) ***Please verify Spanish fluency before submission***
Objectives & Responsibilities
To maintain organized, accurate, and up to date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
*Support basic document control activities under close supervision.
*Maintain organized and accurate project documentation.
*Assist with processing incoming and outgoing correspondence.
*Manage routine document control tasks independently.
*Ensure documents meet formatting and procedural requirements.
*Handle full document control responsibilities for small to mid size projects.
*Serve as primary point of contact for project documentation.
*Lead document control activities for complex or multi discipline projects.
*Provide guidance to junior DC staff.
Activities
*Upload documents into the EDMS.
*Perform basic metadata entry and quality checks.
*Distribute documents to internal teams as instructed.
*Process transmittals and correspondence.
*Track document status and follow up with stakeholders.
*Maintain project folders and metadata accuracy.
*Manage project MDL/MDR.
*Coordinate document reviews between internal teams, clients, and vendors.
*Prepare project status reports.
*Oversee document workflows, transmittals, and approvals.
*Manage large MDLs and ensure alignment with engineering deliverables.
*Support audits and quality checks.
Processes
*Follow established procedures for transmittals, filing, and naming conventions.
Support routine workflows and document routing.
*Apply document numbering, revision control, and distribution rules.
*Support project workflows and approval cycles.
*Execute workflows, revision cycles, and distribution matrices.
*Ensure compliance with contract requirements.
*Implement project specific procedures.
*Optimize workflows and identify process improvements.
Key Indicators
*Accuracy of data entry
*Timeliness of basic tasks
*Compliance with procedures
*Communication responsiveness
*Quality of document reviews
*Timely processing of deliverables
*Compliance with project standards
*Accuracy of MDL/MDR
*Review cycle turnaround time
*Stakeholder satisfaction
*Reduction of rework
*Workflow efficiency
*Quality of reporting
*Leadership contribution
*Compliance with audit requirements
*The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Interfaces
This list is not exhaustive:
*Project Managers
*Planners / Controllers
*Quality
*Engineering
*Supply Chain
Education
*Minimum: High School Diploma plus at least 3 years Document Control management experience.
*Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
Work Environment
*Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month
*Schedule may change based on business needs
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
