Plant Administrative Assistant

Schedule: Monday – Friday, 8:00 AM – 4:30 PM
Lunch: 30-minute unpaid lunch
Position Overview

We are seeking a highly organized and detail-oriented Plant Administrative Assistant to provide administrative support across a manufacturing facility. This role supports multiple departments while handling confidential information, coordinating plant activities, and ensuring efficient day-to-day office operations.

The ideal candidate will have prior administrative experience in a manufacturing environment, strong Microsoft Office skills, and the ability to manage multiple priorities with minimal supervision.

Key Responsibilities

• Provide administrative support to various departments throughout the plant.
• Manage and update digital display monitors, bulletin boards, SharePoint sites, and email distribution lists.
• Coordinate meeting logistics, including reserving facilities, ordering supplies, arranging meals, and supporting executive or customer visits.
• Assist with copier maintenance, toner replacement, and office supply inventory.
• Administer the employee uniform program by:
  • Serving as the primary point of contact with the uniform vendor and employees.
  • Placing new orders.
  • Processing change requests.
  • Cancelling orders as needed.
• Coordinate direct sales ordering and manage online invoice payments through the eProcurement system.
• Maintain employee locker assignments, conduct locker audits, and coordinate locker clean-out upon employee separation.
• Participate in weekly recruiting meetings for production employees and maintain hiring and termination tracking spreadsheets.
• Assist with interview day logistics and onboarding activities for new employees during their first week.
• Help plan and coordinate employee engagement activities and community involvement initiatives.
• Handle confidential employee and business information with professionalism and discretion.
• Perform other administrative duties as assigned.

Additional Responsibilities

• Compile, analyze, and reconcile reports.
• Maintain business records, files, and documentation.
• Receive, sort, and distribute incoming mail.
• Prepare routine correspondence and administrative documents.
• Coordinate travel arrangements and meeting logistics.
• Process purchase orders, invoices, expense reports, and bill payments.
• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, database management, and presentation software.
• Perform high-volume administrative work while maintaining a high level of accuracy.
• Exercise sound judgment and work independently with minimal supervision.

Required Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative experience in a manufacturing environment.
• Strong proficiency with Microsoft Office Suite, including:
  • Word
  • Excel
  • PowerPoint
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work with confidential information professionally.
• Typing speed of approximately 60 words per minute preferred.

Preferred Qualifications

• Experience using Kronos or a similar payroll/timekeeping system.
• Experience supporting plant operations or manufacturing leadership.
• Experience with SharePoint and eProcurement systems.