Administrative Assistant

Position Overview

The Administrative Assistant provides administrative and clerical support to individuals and teams within the organization. This position is responsible for managing day-to-day administrative activities, coordinating schedules and travel, processing expenses, supporting purchasing activities, and helping maintain efficient office operations.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment.

Work Location

• Work Model: 100% On-site
• Location: Corning, NY
• Experience Level: 1–3 years

Key Responsibilities

Administrative & Office Support

• Manage routine daily administrative tasks and office activities.
• Provide efficient and effective administrative information and assistance.
• Independently gather information using established procedures.
• Identify administrative issues and recommend solutions to improve workflow efficiency.
• Ensure appropriate office coverage during normal business hours.
• Provide backup administrative support to other individuals and teams as needed.
• Handle confidential and sensitive information appropriately and maintain confidentiality at all times.

Calendar, Travel & Event Coordination

• Manage calendars and scheduling.
• Provide phone coverage and coordinate communications.
• Coordinate travel arrangements.
• Plan and coordinate off-site meetings and events.
• Communicate with internal teams and external contacts to obtain and share information necessary to complete assignments.

Expenses, Purchasing & Office Operations

• Prepare and process expense reports using Concur.
• Manage and maintain office supply inventories.
• Initiate and manage purchase order processes.
• Support general office operations and administrative workflows.

Required Qualifications

• High school diploma/GED or equivalent experience required.
• 1–3 years of Administrative Assistant or related administrative experience.
• Strong written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail with a commitment to accurate and complete work.
• Strong computer and technology skills.
• Ability to manage calendars, schedules, travel arrangements, and administrative workflows.
• Ability to prioritize and manage multiple assignments simultaneously.
• Ability to work independently and seek assistance when necessary.
• Comfortable working in a fast-paced, team-oriented environment.
• Ability to exercise discretion while managing responsibilities with general supervisory guidance.

Key Competencies

• Self-motivated, proactive, and detail-oriented.
• Strong planning, organization, and prioritization skills.
• Professional communication and interpersonal skills.
• Ability to maintain composure and professionalism.
• Dependable, reliable, and accessible.
• Ability to maintain confidentiality.
• Adaptable to new technology, processes, and changing business needs.
• Professional presence and maturity.