Administrative Assistant
Position Overview
The Administrative Assistant will provide high-level administrative support to the Controller Vice President and Controller leadership team. This role is responsible for managing executive calendars, coordinating meetings and travel, supporting business operations, and handling a wide range of administrative functions in a fast-paced environment.
The ideal candidate will be proactive, detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality.
Work Schedule & Location
- Schedule: 4/10 Schedule – 1st Shift
- Work Arrangement: Hybrid / Onsite as Needed
- Location: Deer Creek, Colorado Facility
- Expected Onsite Requirement: Approximately 2 days per week
- Travel/Expense Eligibility: Expenses Not Allowed
- Security Clearance: None Required
Key Responsibilities
- Provide administrative support to the Controller Vice President and leadership team
- Manage executive calendars, prioritize scheduling conflicts, and coordinate meetings
- Collaborate with other administrative professionals to support business operations
- Arrange domestic and/or complex travel itineraries
- Complete and manage expense reports
- Prepare and manage general correspondence and stakeholder communications
- Assist with managing business rhythms and operational priorities
- Anticipate leadership needs and proactively resolve scheduling or travel issues
- Perform diversified administrative functions requiring independent judgment and problem-solving
- Manage conference room scheduling and meeting logistics, including:
- Video Teleconferencing (VTC)
- Microsoft Teams
- IT coordination as needed
- Order and maintain office supplies and inventory
- Coordinate shipments, mail, and office logistics
- Support miscellaneous projects and departmental initiatives
- Provide occasional support outside normal business hours when needed
- Handle confidential and sensitive information with professionalism and discretion
Required Qualifications
- Minimum of 5 years of progressive administrative support experience
- Experience supporting senior leadership and executive-level staff
- Proficiency with Microsoft Office Suite, including:
- Outlook (calendar management)
- Word
- Excel
- PowerPoint
- Teams
- Experience arranging travel and processing expense reports
- Familiarity with standard office technology and troubleshooting, including:
- Phones
- iPhones
- Computers
- Laptops
Preferred Qualifications
- Experience with RMS or related systems
- Ability to work independently with minimal supervision
- Strong interpersonal and communication skills
- Ability to interact professionally with:
- Executives
- Peers
- Government personnel
- Industry stakeholders
- Strong organizational and multitasking abilities
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor with strong attention to detail
- Ability to anticipate executive and business needs
- Strong initiative and commitment to continuous professional improvement
Ideal Candidate Profile
The ideal candidate is:
- Proactive and detail-oriented
- Highly organized and adaptable
- Comfortable handling confidential information
- Able to maintain composure in a fast-paced environment
- A strong team player with excellent communication skills
- Capable of driving tasks to completion under tight deadlines
- Comfortable supporting virtual and geographically dispersed leadership teams
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
