Administrative Assistant

Job Title: Administrative Assistant
Location: Central Tucson
Terms: Temporary (1 month)
Salary/rate: $22.00
Requirements: previous administrative and event planning experience

Event and Homecoming Support

· Prepare materials for reunions, and other alumni and donor events, including memorabilia, nametags, signage, registration materials, event packets, and supplies.

· Receive, organize, and inventory Homecoming apparel, promotional items, and event materials.

· Maintain RSVP and attendee lists, registration counts, and event-tracking spreadsheets.

· Respond to routine attendee questions regarding registration and event logistics, including parking, attire, locations, and schedules.

· Assist with event logistics, including food orders, deliveries, transporting materials, venue setup, decorating, and breakdown.

· Provide on-site event support, including staffing registration and check-in areas, assisting volunteers, and providing general assistance to attendees.

· Provide after-hours support at Homecoming events on October 22, 23, and 24.

Administrative and Office Support

· Support alumni and donor correspondence and mailing projects, including preparing, organizing, and assembling materials.

· Receive, sort, and distribute incoming mail and packages.

· Organize and maintain office supplies, promotional items, event materials, storage areas, and inventory.

· Perform data entry and maintain spreadsheets, documents, tracking lists, and other administrative records.

· Assist with organizing and preparing materials for alumni, donor, and student-related projects.

· Assist with filing, scanning, digitizing, and organizing records and documents for electronic storage and recordkeeping.

· Provide general administrative and project support to the Alumni & Development office, including short-term projects and other office needs as assigned.