Accounting Support

Lien Specialist

Location: Richardson, TX (100% Onsite)
Schedule: 40 Hours per Week | Flexible Start Time
Employment Type: Contract-to-Hire

Position Overview

We are seeking a detail-oriented Lien Specialist to support the Commercial Credit Services team. This role is responsible for ensuring all lien releases, lien filings, and related documentation are processed accurately and timely within company systems. The ideal candidate will have strong accounts receivable experience, excellent administrative skills, and familiarity with commercial lien processing.

This is a fast-paced, high-volume environment requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Key Responsibilities

Lien Processing & Documentation

• Manage the Lien Release mailbox and ensure all requests are processed promptly.
• Research job payment status and prepare appropriate lien waivers.
• Process and distribute lien waivers via email, mail, scanning, or overnight delivery as requested.
• Enter preliminary notice and lien notice information into company systems for commercial projects.
• Support Commercial Credit Analysts by processing lien-related requests and documentation.
• Submit property owner search requests for notice preparation and analyst inquiries.
• Prepare and distribute joint check acknowledgment letters.

Account & System Administration

• Maintain customer account information, including adding contact details and email addresses within company systems.
• Update and maintain accurate records related to lien activity and customer accounts.
• Audit, track, and verify customer refund checks have received appropriate approvals prior to release.

Mail & Administrative Support

• Sort and distribute incoming mail for the Credit Department.
• Prepare outgoing mail, including:
  • Regular mail
  • Certified mail
  • Demand letters
  • Tracking documentation
• Contact customers to obtain updated mailing addresses for returned correspondence.
• Coordinate address updates with the Customer Maintenance team.
• Order and maintain departmental office supplies.

Additional Responsibilities

• Provide administrative support to the Commercial Credit Services team.
• Assist with special projects and other duties as assigned.

Qualifications

Education

• High School Diploma or equivalent required.

Experience

• Minimum of 1–2 years of related experience required.
• Accounts Receivable experience strongly preferred.
• Commercial lien processing experience highly desirable.
• Experience working in high-volume administrative or credit environments preferred.

Technical Skills

• Proficiency with Microsoft Office Suite, including:
  • Excel
  • Word
  • Outlook
• Experience with ERP or credit management systems preferred.
• Experience with SAP, GetPaid, or similar platforms is a plus.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong research and problem-solving abilities.
• Effective written and verbal communication skills.
• Commitment to providing exceptional customer service.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Commercial lien release and filing experience.
• Accounts Receivable or Commercial Credit support experience.
• Experience working with construction, commercial accounts, or credit services documentation.
• Familiarity with customer account maintenance and refund processing procedures.