Accounting Specialist/Full-Charge Bookkeeper

ACCOUNTING SPECIALIST/ FULL-CHARGE BOOKKEEPER
$60K-$70K/Year
Rochester, NY

POSITION SUMMARY:
Seeking a highly autonomous, versatile, and dependable Full-Charge Bookkeeper / Accounting Specialist to manage the complete corporate accounting department for our client's small, family-owned manufacturing company. In this independent role, you will take full ownership of all day-to-day financial operations from daily cash applications and weekly ACH pay runs to sales commission math, customer/vendor dispute resolutions, and quarterly state tax compliance.
The ideal candidate thrives in a family business environment where they serve as the sole internal accounting authority, managing every detail from routine administrative setups to month-end and year-end closures. This role focuses entirely on financial operations, cash flow management, and compliance.

JOB TYPE & SCHEDULE:

• Status: Full-Time, W2 position.
• Hours: Monday through Friday, daytime hours.
• Location: 100% on-site.

• Retirement: Access to 401(k) plan with a 2% employer match.
• Health & Dental: Multiple plan options ranging from Copay to High Deductible. Mastro's pays 50% to 80% of the shared premium depending on the chosen plan.
• Life Insurance: Access to Group Term Life Insurance at the employee's cost.
• Paid Time Off: 2 weeks of paid vacation.
• Sick Leave: 5 days of paid sick leave in accordance with NYS regulations.

• Cash Flow Management & Treasury: Actively manage daily cash flow position, monitor working capital, post electronic customer payments, execute weekly vendor disbursements via batch ACH, and process commercial loan payments.
• Accounts Receivable & Collections : Protect and optimize company cash flow by monitoring aging reports, pursuing overdue customer accounts, and securing timely invoice payments.
• Internal Controls & Process Optimization: Develop, implement, and enforce standardized operating procedures and internal checks to guarantee data accuracy and minimize errors across all accounting workflows.
• Bank & Ledger Reconciliations : Maintain complete daily oversight into all business bank accounts and executing month-end bank reconciliations.
• Period Closures & CPA Tax Prep : Lead the independent end-to-end month-end and year-end closing processes in QuickBooks Desktop, including posting adjusting entries. Own the year-end tax file preparation by gathering all requested documentation, reconciliations, and schedules to deliver a clean, auditable file to the CPA.
• Sales Commissions : Calculate, verify, and process monthly commission payouts for sales representatives.
• Payroll Operations : Post 401K & weekly payroll journal entries into the general ledger, and serve as the fully trained, active backup for executing the weekly employee payroll processing run.
• NYS Tax Compliance : Compile sales records, audit taxable transactions, and execute the quarterly New York State sales & use tax filing (Form ST-100) via the NYS online portal to meet compliance deadlines.
• Data & System Administration : Set up new customer accounts in the database, establish secure vendor portals, and serve as the primary operational backup for daily customer invoicing and AP processing.
• Dispute & Relationship Management : Act as the dedicated point of contact to investigate, research, and resolve billing disputes or payment discrepancies directly with customers and vendors.
• Department Ownership : Take absolute responsibility for all incoming inquiries, troubleshooting, and administrative demands directed to the accounting department.

• Experience: Minimum of 3-5 years of professional bookkeeping or corporate accounting experience, including direct cash flow tracking.
• Confidentiality: Absolute discretion and a proven track record of maintaining strict confidentiality regarding family-owner financials, executive payroll, and sensitive business data.
• Process Management: Proven experience building or maintaining internal controls, accounting checklists, or departmental procedural guides.
• Software Expertise: High proficiency in QuickBooks Desktop.
• Technical Skills: Strong proficiency in Microsoft Excel (data entry, formatting, sorting, and basic formulas).
• NYS Compliance: Prior experience handling or compiling data for New York State sales tax filings (Form ST-100) is preferred.
• Traits: Ability to work completely independently, maintain strict professional boundaries, and enforce department deadlines.

• Bachelor's degree in accounting or finance, or a professional accounting certification, a plus.
• Minimum of 3–5 years of progressive accounting experience.
• Prior experience with billing, invoicing, and payroll processing strongly preferred.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.