Accounting Assistant
Key Responsibilities:
- Process vendor invoices and supporting documentation in an accurate and timely manner.
- Review and verify invoices against purchase orders and receiving records to ensure proper authorization and accuracy.
- Maintain and track outstanding payables to ensure vendors are paid according to established terms.
- Set up and maintain vendor records, including required tax documentation and account information.
- Research and resolve discrepancies involving invoices, purchase orders, receipts, and vendor statements.
- Monitor deposits, prepayments, and vendor credits to ensure proper application and reconciliation.
- Prepare weekly payment batches, including check and electronic payments.
- Manage company credit card transactions and perform monthly reconciliations.
- Process and monitor recurring operating expenses such as utilities, telecommunications, and facility-related invoices.
- Maintain vendor tax records and assist with annual reporting requirements.
- Provide backup support for customer billing and invoicing functions when needed.
- Assist with bank reconciliations, financial reporting, and general accounting data entry.
- Support month-end accounting activities and ensure compliance with established accounting procedures and internal controls.
- Collaborate with internal departments to improve financial processes and maintain accurate records.
Requirements:
- Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
- High school diploma or equivalent with at least 2 years of accounts payable, bookkeeping, or accounting experience will be considered.
- Experience with accounting software platforms and automated invoice processing systems.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent attention to detail and problem-solving abilities.
- Ability to work effectively in a fast-paced, team-oriented environment.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
